Tech Tip Tuesday with Tom: Use Keywords to Help Find Files

  • 10 November 2020
  • Author: Amber Shay
  • Number of views: 487

Any computer user knows the importance of saving documents. A big problem for many of us is finding files after we save them. You could start with the File Explorer in Windows. As long as you know the file name and/or file type, you can often find the file you’re looking for with a few seconds. But you may not always remember the file name or file type. Another solution is to tag files with relevant keywords. When needed, you can use the tags to do a quick search.

Windows lets you add a wide range of metadata information like title, rating, commends for almost any file from the Files Properties windows. Just right-click on a file and choose Properties.

In the Properties dialog box, click the Details tab. Next to  the Tags category type the keywords that you want to use to locate this file (separating the keywords with semicolons) and then click OK.

You can also tag files within Microsoft Office applications such as Excel, Word, or PowerPoint. Begin by clicking the File tab. In the Backstage view, click the Info tab. Click the arrow next to Properties and select Advanced Properties.

In the Properties dialog box, locate Keywords and type the word that you want to use to help locate the file and then click OK.

Once all your important files are tagged, you can search for them using the search bar in File Explorer. Simply type tag: [yourKeyword] and Windows should find the file almost instantly.

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